One of the toughest parts about being a solo or small firm lawyer is that your work is never truly done. Even when you declare yourself officially “on vacation,” emergencies can arise which need your immediate attention. Some situations can be handled by your partners or support staff, but others require your personal touch.
Fortunately, affordable technology that is readily available today makes it easier than ever for you to quickly and easily access your case files and communicate with clients and colleagues, no matter where you happen to be. The key is to make sure that you’re incorporating the right technology tools into your law practice. With the right technology, you’ll always have your law firm’s information right at your fingertips, making it easy for you to address problems as they arise and then get back to your well-deserved vacation.
Not sure where to start? Never fear. Here’s a list of the technology tools you need to ensure that you can address whatever issues arise, so that your law practice runs smoothly even when you’re on the beach.
Store your law firm’s data online in the cloud
One surefire way to ensure that your law firm data is easily accessible to you when you’re on vacation is to store your firm’s data in the cloud. When you store your law firm’s case files online, you’ll be able to access that information as long as you have an internet connection. Immediate access to your law firm’s data means you’ll always be able to answer any question or issue that may come up.
When it comes to online storage, you have many options. There are standalone tools that simply provide online backup for documents, which may suffice for some lawyers. Others require a more robust solution, such as web-based legal practice management software, which securely stores all data relevant to your law practice, including: contact and calendar information; documents; billing data, invoices, and payment information; client communications; and much more. So no matter what type of emergency arises, you’ll have all the information needed to address it, right at your fingertips.
Make sure your law firm’s data can be accessed using any mobile device
Storing your law firm’s data in the cloud is a great start, but it’s also important to be able to access your law firm’s data even if you’re on the go and don’t have a laptop or desktop computer available to you. That’s why mobile access is key. When your law firm’s data is stored online and you’re able to interface with it using a mobile app, you’ll truly be able to respond to a crisis no matter where you are.
So whether you’re using an online storage tool or more robust law practice management software, make sure that the software you’re using provides a mobile app. That way, you’ll be able to access case-related information using your mobile device even when you’re far from your computer. Mobile apps allow you to address the issue right away, wherever you happen to be, making it easy for you to get on with your vacation with minimal interruption.
Use online portals for case-related communication
Taking phone calls or answering emails can be disruptive when you’re on vacation. Neither form of communication is very streamlined or efficient. Phone calls can lead to convoluted, often lengthy discussions. And threaded email chains are typically hard to follow and locating relevant emails can be a time-consuming process when you’re on the road, working from your mobile phone.
That’s why web-based clients portals, which are often built into law practice management software, should be your communication method of choice. For starters, communication in client portals is more efficient, since all discussions related to a case are grouped together and easily accessible using any internet-enabled device, 24/7, day or night. Additionally, online conversations are less disruptive than a phone call. With the click of a button you can receive and respond to messages from clients right in the mobile app, allowing you to be a responsive lawyer – even when you’re out of town.
So make sure your law firm is well-equipped to address any emergency that might arise while you’re on vacation. Then use that technology to put out that fire, so you can get back to your well-deserved time off. Technology, like web-based legal practice management software, has you covered. So sit back, relax, and enjoy yourself. You’ve earned it.